The list below is taken from Village News for June 2020
The messages below are from the Trustees of the Village Hall
June 1st Update
In recent days we have had a number of enquiries, so we want to clarify that the Village Hall is currently closed and will remain closed until at least July 4th 2020.
The Village Hall is classed as a ‘Community Centre’ in the current Public Health Regulations for England (amended in response to the Covid-19 Pandemic). Such facilities may not open under the Government’s current guidance
We are monitoring the situation through information from Action with Communities in Rural England (ACRE) and the Government’s announcements and publications. You can access the ACRE web-site: https://acre.org.uk/rural-issues/coronavirus
The Trustees and Operations Group are planning for re-opening. This will be when Government guidance allows us to, and we are satisfied that we and hirers can meet the Covid-19 Secure Guidelines.
If you have any questions or want to discuss future use of the hall please contact us by email at: email@example.com
Updates from the Village Hall during Covid-19 outbreak
The Village Hall Trustees and Operations Group both ‘met’ this week on Zoom and we want to update you as at 15th May. Government advice may have moved on again by the time you read this, so, for the most up-to-date information please check our website: www.sheriffhuttonvillagehall.co.uk
Play Area: The Government advice published 11th May made it clear that playgrounds are to remain closed due to the risk of cross-infection from equipment surfaces. Therefore, we took the opportunity to undertake the ground works to level the grassed surfaces and reseed where necessary. We hope that the grass will have grown back by the time the play area may be re-opened.
Hall Grounds: The ground works project (largely funded by a grant from Ryedale District Council) includes levelling the grassed area by the trees and Village Hall sign, so that it is suitable for market stalls in future. There will also be some repairs to fencing between the car park and path and a drainage channel created to resolve (we hope) the puddle that appears across the path from the car park to the Hall main entrance whenever we get significant rain. Please ensure that you keep the prescribed two metre distance from anyone working in the Hall grounds.
The Building: while all hire activities within the Hall stopped in March, we have been undertaking deep cleaning, there have been regular security, safety and maintenance checks and servicing and maintenance work continues. We are currently considering how (and if) the Hall can be safely used whilst the current “Social Distancing” measures are in place, once such facilities may re-open.
Governance matters: This is normally the time of year when we convene an AGM to which Villagers are invited, but that is not possible and we decided against a ‘virtual AGM’. We shall hold a procedural Trustee meeting to sign off the 2019 accounts so they can be published and submitted to the Charity Commissioners, which meets our obligations under the Village Hall constitution. We will hold an open meeting once it becomes possible to do so legally and safely.
Finance: The Hall has significant overheads to meet, regardless of whether it is in use. The solar panels are providing an income that covers part of these costs and we are able to meet the remaining costs from our reserves, but like so many organisations we will have to look at fund-raising opportunities once we are back in operation.
Best wishes to you from all those involved in managing the Village Hall. If you have any questions please email us at: firstname.lastname@example.org
By e-mail (preferred method):
Sheriff Hutton Village Hall
07894 734 446